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Top five tips for addressing envelopes:

1. Make sure you have your guests’ proper names (no nicknames!) and the correct spellings of their streets and cities. Have several people proofread your list. You will be looking at it so much that you won’t notice errors, and a fresh pair of eyes (or two) is necessary.

2. Know your etiquette! Only MDs, vets, and dentists are accorded the honorific “Doctor”; PhDs are “Mr.,” “Ms.,” or “Miss.” Widows are addressed as “Mrs. John Smith,” while divorced women who have retained their husbands’ last names will be “Mrs. Jane Smith” and divorced women who have taken back their maiden names will be “Ms. Jane Jones.” For married couples where the woman has retained her name, address them as Ms. Mary Jones and Mr. John Smith. If a couple lives together but is not married, omit the “and.” If you have double envelopes, make sure that the inner envelopes are done properly: Mr. and Mrs. Smith; Mr. Smith and guest. First names do not appear on the inner envelopes, except for children, whose first names are written underneath their parents’.

3. Can’t stand your college roommate’s boyfriend? Good news! Unless they are engaged or married, you are under no obligation to invite them. But if they are engaged or married, you must invite him and hope he doesn’t attend.

4. This is crucial: When mailing your invitations, make sure you have the right postage (and have fun choosing your stamps online!) and that you hand them to a postal clerk for hand-canceling. You don’t want them going through a machine and getting stuck or torn…or being befouled with those awful bar-codes. If you run into any resistance from the clerk, take them to another post office. It is part of their job to hand-cancel invitations, and anyone who tells you differently is not someone you want handling your invitations.

5. If you are having a friend with nice handwriting address your envelopes, great! But do not allow her to attempt calligraphy or to use a calligraphy pen of any kind. Buy her a nice fountain or roller-ball gel pen and make sure she uses an envelope guide (with perfectly spaced lines) on each envelope (guides are usually included with your invitation order – but we found this one on line

Of course, the best way to ensure that your guests’ first impression of your big day is a good one is to hire a reputable calligrapher. Here are some tips on finding the right one:

Look at and compare their work. A good calligrapher should offer at least four lettering styles (which will NOT (and should not) be the same as the engraving font you have chosen for your invitation!). Read testimonials and ask for references if you like.

Remember that the definition of the word “calligraphy” is “beautiful handwriting.” Anything done on a machine is not calligraphy.

Expect to spend money on this part of your event. Good calligraphers who know what they are doing do not charge less than $3.00 per set of double envelopes.

Make sure that he/she is an etiquette expert and is not just going to address your envelopes as they may appear on your list. There are many people out there who will actually abbreviate words if they are not spelled out. You should not have to spell out every state; a good calligrapher makes certain that every I is dotted and every T crossed, in his or her lettering and also as far as proper etiquette goes. What you want in a calligrapher (besides the obvious) is someone who cares about your wedding as if it were his/her own.

When booking a calligrapher’s services, make sure everyone’s expectations are known. Communicate your thoughts and needs to him or her and be on the same page as far as deadlines (for both of you) are concerned. Never assume that you can change your mind about the way your table cards are done and just throw something new at your calligrapher in the eleventh hour; his/her her time is valuable and he/she has many other clients whose orders must be processed with the same care as yours. If you are clear about what you want from the start and keep the lines of communication open, you will have smooth sailing all the way through!

Who is paying for this shindig?

We often get asked who pays for what in a wedding. Each wedding is unique as to what each family can afford, some decide on a 50/50 split with each family, or some wish the couple to pay 50% and then both families split the remaining cost 50/50 between them, or in some cases the couple pays for the event completely. In this day, it really depends on your finances. We strongly encourage you to work with a event planner to assist you with coming up with a realistic budget and sticking to it. So that our clients have a guide we compiled a list of TRADITIONAL EXPENSES of who should pay for what.

Also take a look at our TOP 5 Tips on Creating a BUDGET


Traditional Expenses of the Bride and Her Family
• Services of a traditional wedding consultant
• Invitations, enclosures, and announcements
• The bride’s wedding gown and accessories
• Floral decorations for ceremony and reception, bridesmaids’ flowers, bride’s bouquet
• Formal wedding photographs and candid pictures
• Video of wedding
• Music for church and reception
• Transportation of bridal party to and from ceremony
• All reception expenses
• Bride’s gifts to her attendants
• Bride’s gift to groom
• Groom’s wedding ring
• Rental of awning for ceremony entrance and carpet for aisle
• Fee for services performed by sexton
• Costs of soloists
• Services of a traffic officer
• Transportation of bridal party to the reception
• Accommodations for bridal attendants
• Bridesmaids’ luncheon

Traditional Expenses of the Groom and His Family
• Bride’s engagement and wedding rings
• Groom’s gift to bride
• Gifts for groom’s attendants
• Ties and gloves for the groom’s attendants, if not part of their clothing rental package
• The bride’s bouquet (only where it is local custom for the groom to pay for it)
• The bride’s going away corsage
• Boutonnieres for groom’s attendants
• Corsages for immediate members of both families (unless the bride has included them in her florist’s order)
• The officiant’s fee or donation
• Transportation and lodging expenses for the officiant if from another town
• The marriage license
• Transportation for the groom and best man to the ceremony
• Honeymoon expenses
• All costs of the rehearsal dinner
• Accommodations for the groom’s attendants
• Transportation and lodging expenses for the groom’s family

Bridesmaids’/Honor Attendants’ Expenses
• Purchase of apparel and all accessories
• Transportation to and from the city where the wedding takes place
• A contribution to a gift from all the bridesmaids to the bride
• An individual gift to the couple
• A shower or luncheon for the bride
• A bachelorette dinner / outing

Best Man’s/Groomsmen’s/Ushers’ Expenses
• Rental or purchase of wedding attire
• Transportation to and from the city where the wedding takes place
• A contribution to a gift from all the groom’s attendants to the groom
• An individual gift to the couple
• A bachelor dinner / outing

Out-of-Town Guests’ Expenses
• Transportation to and from the wedding
• Lodging expenses and meals
• Wedding gift

Deal or no deal?

We have been thinking about this a lot lately – what is a deal and what is not?

We love getting the best pricing when we can for our clients when possible, however when a client brings us a ‘deal’ they found on Craigslist and they have already hired/paid for it, I cringe – Now, I am not saying that all business dealings on Craigslist are bad, of course you can find a small business just starting out and have great luck.  To avoid some pretty stressful situations – We’d like to share some really helpful tips for you to ponder.

  1. Get it in writing first, this is done by insisting  you have a valid contract with the deal  outline and what services you are paying for counter-signed by the vendor.  You must read and review the contract and clauses for any odd items and question  them on something that seems strange. We also recommend that you send an email to your vendor with your expectations written out and make sure they confirm it back with you.
  2. You get references from PLACES/VENUES/VENDORS that the person/company has worked for.  We would even go so far to ask the venue or vendor to contact the client they worked with for a reference.  This way you are not getting a cousin, or best friend who will provide a glowing review of services
  3. You do a search of the person/company on Google and see what comes up
  4. DO NOT SENT A DEPOSIT unless you have checked off 1,2,3
  5. Of course our solution is to hire a seasoned event planner from the beginning stages of your amazing adventure together.  If you think this is a major investment for your wedding budget – it is simple, it is.  But in the end it will save you, your parents, your fiance  on countless sleepless nights, being stressed on your wedding day, time, money and frustration.

    Is it worth it?


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